Scheduling Information
The following information comes directly from the SFHOA operating procedures and outlines the scheduling process and procedures:
Section 8: Scheduling Process and Responsibilities
A: Scheduling Process. In general, the SFHOA uses the officiating systems that comply with USA Hockey standards. Accordingly, the Schedulers will always assign eligible officials to work each game, and it is important that both officials show up, on time, and prepared to perform their duties. SFHOA uses an on-line scheduling system known as www.HorizonWebRef.com.
The schedule will come out according to a “Two Week Rolling Schedule” in which every Monday (Day 1) the schedule for the week that is two weeks away (Days 15 through 21) will be released. Each official will be required to go to the www.HorizonWebRef.com scheduling site and fill out their availability calendar for the week that corresponds with upcoming schedule release. Failure to do so will result in the official being omitted from the schedule for that week.
Officials should be cognizant that while the schedule is released on Mondays, the Scheduler(s) will most likely be working on the schedule prior to Monday. Therefore, availability should be kept up to date as best as the official can as far out as advance as they can. In addition, the official should be aware that the scheduling process will entail other officials declining games, therefore, they should always keep their availability updated so the Scheduler(s) will know who is still available for rescheduling games.
B: Accepting Games. An automatic e-mail will be disbursed to all scheduled officials from HorizonWebRef advising them of their new assignments. Officials have 3 days (72 Hours) from time of disbursement to accept or turn back the games on the most current schedule, or risk being removed from the assignment. Once a game(s) has been accepted from the original schedule, it is the official’s responsibility to officiate those games. In situations where the Scheduler(s) is filling games that have been declined, the scheduler is not mandated to wait 3 days (72 Hours). Instead, the Scheduler(s) will work to ensure that the game will be covered.
C: Relinquishing Games. If an official cannot make an assigned game (whether it has previously been accepted or on first receiving the assignment), he/she must immediately decline the game as soon as possible via HorizonWebRef.
There are ramifications for declining/relinquishing games:
· Declining a game set (either a single game or more than one consecutive games) for which an official was listed as available in HorizonWebRef will result in a $5 rescheduling fee per game set. This rescheduling fee will be drawn from the official’s next amount of pay.
· Relinquishing an already accepted game set (either a single game or more than one consecutive games) will result in a $10 rescheduling fee per game set. This rescheduling fee will be drawn from the official’s next amount of pay.
It is understood that there may be situations that arise that may be out of your control. Each circumstance will be reviewed by the Board and a rescheduling fee determination will be made on a case by case basis.
D: Missing Games. Missing an assigned game reflects poorly upon the official, the SFHOA, and your intended partner. It is unacceptable and will be handled in three ways:
1st Offense: Requires the official to answer to the board for possible fines/discipline. The board will hear the accounts of the official and will determine whether there is any need for discipline. If a fine or disciplinary action is handed down, the offense will stand. Otherwise, the offense will be dismissed, and any future missed game assignment will count as a “1st offense”.
2nd Offense: A 2nd offense within 90 days of a 1st offense will require a fine in the amount of all game fees missed and the official will be removed from all games scheduled (and be ineligible to be assigned) for the next 30 days.
3rd Offense: A 3rd offense within 90 days of a 2nd offense will require a fine in the amount of all game fees missed and suspension until a hearing within 30 days of incident can be held by the Board. Disciplinary action may be taken by the Board and said official may be subject to other fines or suspensions before he is deemed in good standing with SFHOA. That official will also be on a 180 day probation which will begin on the day his/her fines are paid in full and/or his/her suspension is completed.